7 Steps to Optimize Cosmetic Product’s Formulation

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  • November 13, 2018
formulate cosmetic products

Formulating a cosmetic product is a long and complex process as it needs to comply with marketing requirements – shape, color, function, texture, etc. but also with regulations enforced in the country of commercialization.

As trends and consumers’ need change frequently, manufacturers and brands have to follow up and create adapted products. New products must be designed as fast as possible to satisfy consumers and face fierce competition. Teams must innovate using new technologies to create formulas and find the most efficient and high quality raw materials.

In order to create the actual formula that match with marketing requirements and regulations, teams create several tests and prototypes. Each of them are handled differently and are associated with multiple documents and data – often more than an hundred. With an increasing amount of data, collecting information and tracking prototypes evolution can quickly become a nightmare for teams.

In addition, they have to manage the raw materials database that includes supplier’s management. They have to choose and compare all suppliers’ proposals based on marketing requirements and costs. Data and documents linked to raw material specifications must be stored and updated.

Streamline the entire cosmetic product formulation process

1. Brief marketing & requirements management
The formulation process implies to take into account many requirements such as the marketing brief, quality expectations, compliance, and costs constraints. Indeed, the marketing brief gather all the information on the future product requirements such as its function, texture, color, smell and as many details as possible for the R&D team to create the right formula. With Lascom PLM, the marketing brief is directly filled, using pre-defined templates, and stored directly in the platform allowing faster data retrieve and collaboration.

2. Raw materials specifications management
Every data and document related to the raw material is centralized within the PLM. Each raw material has its own datasheet that follows a pre-defined template and includes all the needed information such as its name, supplier, composition, allergen list, its Safety Data Sheet, etc. Documents and data are structured and automatically updated when any change is made.

3. Formulation management
With its web-based formulation tool, the PLM allows to create new formulas based on marketing requirements and regulations enforced. Formulate has never been that easy thanks to raw materials’ information centralized within the solution and automatically take into account during the formulation step. The platform enables the R&D teams to create, modify, or update formulas and simplify prototypes or variants creation by using existing formulas.

4. Substances screening, costs warning and compliance management
Directly calculate the quali/quanti formula using the calculation tool that will automatically warn users if formula is not respecting pre-defined rules – regulations, thresholds, allergens, etc. If the formula does not match requirements and pre-defined rules, each non-conform raw material will be highlighted and reasons will be given. Formula adjustments are made easier and directly from the formulation stage to save time and minimize errors.

In addition to substances percentages calculation, the formulation tool provides real-time cost estimation for the entire formula but also per raw material. Costs are automatically updated if any change which allows to adjust the formula accordingly and all in real-time.

5. Manufacturing process management
In addition to create the formula and prototype, automate manufacturing process management thanks to the PLM. Information and documents – guidelines, description, etc., related to each machine are structured and stored within the platform using pre-defined templates. When creating the product, manufacturing process information is automatically and easily retrieved to ensure substances combination is respected. Generate the manufacturing process summary document automatically to share with production.

6. Prototypes management and approval process
Once the formula has been creating, prototypes can be easily shared for comparison and approval. Back and forth between teams are made easy and quicker within the platform directly.
Lascom PLM offers additional prototype management features, including customizable workflows to speed up the validation process. It lets you define the steps of the workflow required to approve a prototype.
The unique database, version control and workflows provide informed decisions and use of accurate information, hence leading to a quick decision-making process.

7. Product change management
Track and version control the different products that will be created. When a modification occurs on one product it can affects several products. That is why, Lascom PLM, allows to create a new version each time that a change occurs on the product or on the raw material. this leads to a new version. A complete new copy is created and classified (identification form, chapters, etc.) for a better traceability and products portfolio management. Thus, changes made to a version do not alter data of the previous versions.

Learn more about Lascom PLM and how it helps businesses optimize their entire formulation process.


  • YUKI LIU says:


    I am interested in formula new organic cosmetic products for my clients in China. I have questions about how to work with you, how much is for sample products, how to get a healthy certificate for products and shipping and customs fees., etc.

    • Sacha says:

      Hello Yuki Liu,
      Unfortunately, we are unable to answer this specific question as we are not contract manufacturers. We develop PLM software covering NPD (New Product Development) challenges – product specification management, recipe formulation, packaging deevlopment, compliance approval, etc. – to help manufacturers optimize their product design processes. We do not provide advice or quotations on ingredients, formulas or suppliers. Our blog authors compile information freely available on the web with our teams’ experience to provide related best manufacturing practices.
      Sacha Baïzet – Moderator

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